Corruption Prevention Exercises

A Corruption Prevention Exercise may be initiated as a result of:-

       A suggestion from an officer of the commission

       A recommendation arising out of an investigation

       A request from an individual or public or private body.

 

Pocedures for CPD Exercise

       Preliminary stage: Visit to the Chief Executive, Minister, Permanent Secretary to discuss the proposed CP exercise.

       First visit is very important to provide forum to disseminate information on the proposed exercise, to secure support and to determine how best to carry it out.  This is attended by officer to carry out the exercise and any other senior officer he/she may deem necessary.

       It is important at the first visit to appoint a senior member of the client institution as liaison officer.

       The legislation under which the client body operates is examined.

       Administrative rules or instructions issued by management of a client body are studied.  If they are non existent, it may be necessary to recommend that they be devised.  E.g Acc has the cso and manuals for its various departments.

       If rules exist, the following points are considered:  Are they clear?

       Are the rules concise, relevant and adequate

       Do the rules create corruption opportunities

       Do the rules confer disproportionate levels of discretion in the decision taking process?

       Administrative rules usually define procedures.  How effectively are the procedures followed? This looks at  how staff undertake their duties and involves interviews, practical demonstrations, collection of specimen documents and review of past and current files, applications and other relevant records.

The Report

       At the conclusion of gathering all the relevant information, the officer responsible for the exercise prepares a draft report.

       The draft report is discussed with senior officers and eventually a final draft report is presented to the Director General who sends it to the client institution.

       The report comprises

       The preamble

       The Methodology

       Findings

       Identification of Corruption Situations

       Recommendations

       Conclusions.

Client Response

       Further contact is made with the client body for a reaction to the report.

       A meeting is usually arranged with the chief Executive and other officers he may find relevant to attend the meeting.

       The ACC officer also goes with an entourage.
The Acc must stand firmly on its recommendations and can change only with valid reasons which do not compromise the principles of corruption prevention.